RULE 4 – MANAGEMENT, NOMINATION, ELECTION
4(A) The Competition shall be governed in accordance with the Rules and Regulations of the Football Association by a Management Committee comprising of the Officers who shall be elected at the Annual General Meeting. All participants shall abide by the Football Association Regulations for Safeguarding Children as determined by the Association from time to time.
4(B) Retiring officers shall be eligible to become candidates for re-election without nomination. All other candidates for election as officers or members of the Management Committee shall be nominated to the Secretary in writing, signed by the Secretaries of 2 member clubs, not later than 30th April in each year. Names of the candidates for election shall be circulated with the Notice of the Annual General Meeting. In the event of their being no nomination in accordance with the foregoing for any office, nominations may be received at the Annual General Meeting.
4(C) The Management Committee shall meet monthly to deal with business as it arises.
On receiving a requisition signed by two-thirds of the Management Committee the Secretary shall convene a meeting of the Committee.
4(D) Except where otherwise mentioned all communications shall be addressed to the Secretary who shall conduct the correspondence of the Competition and keep a record of the proceedings.
4(E) All communications received from clubs must be conducted through the normal Officers.
RULE 5 – POWER OF MANAGEMENT
5(A) The Management Committee may appoint sub-committees and delegate such of their power as they deem necessary. The decisions of all sub-committees shall be reported back to the Management Committee for ratification.
5(B) Subject to the permission of the Bedfordshire County Football Association having been obtained the Management Committee may order a match or matches to be played each season, the proceeds to be devoted to the funds of the Competition, and if necessary, may call upon each club (including any club which may have withdrawn during the season) to contribute equally such sums as may deem necessary to meet the deficiency at the end of the season. [See Rule 6(E)].
5(C) Each member of the Management Committee shall have the right to attend and vote at all Management Committee meetings and have 1 vote thereat, but no member shall be allowed to vote on any matters directly appertaining to such member or the club so represented (This shall apply to the procedure of any sub-committee).
In the event of the vote being equal on any matter the Chairman shall have a second casting vote.
5(D) The Management Committee shall have powers to apply, act upon and enforce the Rules of the Competition and shall also have the jurisdiction over all matters affecting the Competition, including any not provided for in the Rules. Except where these Rules provide for the imposition of a set penalty any club, official or player alleged to be in breach of a Competition Rule must be formally charged in writing and given the opportunity to present their case before the Management Committee. All breaches of the Laws of the Game, Rules and Regulations of the Football Association shall be dealt with in accordance with F.A. Rules.
5(E) All decisions of the Management Committee shall be binding, subject to the right of appeal to the Board of Appeal in accordance with Rule 16. Decisions of the Management Committee must be notified in writing within 14 days.
5(F) 5 members of the Management Committee shall constitute a quorum for the transaction of business of the Management Committee and 3 members shall constitute a quorum for the transaction of business by any sub-committee of the Competition.
5(G) The Management Committee, as it may deem necessary, shall have the power to fill in any acting capacity any vacancies that may occur amongst their number.
5(H) A club having failed to comply with an order or instruction of the Management Committee, or failing to satisfactorily attend to the business and/or correspondence of the Competition shall be liable to be fined or otherwise penalised at the discretion of the Management Committee.
5(I) All fines and charges shall be paid within 14 days of the date of posting of the written notification.
Clubs, officials and individuals committing a breach of this Rule will incur such penalties as the Management Committee may impose.
5(J) A member of the Management Committee appointed by the Competition to attend a meeting or match may have any expenses incurred refunded by the Competition.
5(K) The Management Committee shall have the power to fill any vacancy that may occur in the membership of the Competition between the Annual General Meeting, or Special General Meeting, called to decide the constitution and the commencement of the Competition’s season.
5(L) No participant under 18 can be fined.
5(M) The Council shall meet on the second Wednesday of January at 8.00pm. Clubs will be invited to suggest items for discussion at this meeting by 20th December, and the Management Committee shall draw up an Agenda. A copy of the Agenda and Notice of the Meeting shall be forwarded to each Club at least 7 days prior to the meeting.
RULE 6 - ANNUAL GENERAL MEETING
6(A) The Annual General Meeting shall be held no later than 30th June each year. At this meeting the following business shall be transacted providing that at least 15 members are present and entitled to vote:
(i) To receive and confirm the Minutes of the previous Annual General Meeting.
(ii) To consider any business to arrive thereon.
(iii) To receive and adopt the Annual Report, Balance Sheet and Statement of Accounts.
(iv) Election of Club(s) to fill vacancies (as recommended by the Management Committee).
(v) Constitution of the Competition for the ensuing season.
(vi) Election of Officers and Management Committee.
(vii) Appointment of Auditors.
(viii) Alteration to Rules, if any (of which notice has been given).
(ix) Fix the date for commencement and conclusion of season.
(x) Other business of which due notice shall be given and accepted as being relevant to the Annual General Meeting.
6(B) A copy of the duly audited Balance Sheet, Statement of Accounts and Agenda shall be forwarded to each Club at least 14 days prior to the meeting, and to the Bedfordshire County Football Association.
6(C) A signed copy of the duly audited Balance Sheet and Statement of Accounts shall be sent to the Bedfordshire County Football Association within 14 days of its adoption by the Annual General Meeting.
6(D) Each member club shall be empowered to send 2 delegates to the Annual General Meeting. Each club shall be entitled to 1 vote only. No less than 7 days notice shall be given of any Meeting.
6(E) Clubs who have withdrawn their membership of the Competition during the season being concluded or who are not continuing their membership shall be entitled to attend but shall vote only on matters relating to the season being concluded. This provision will not apply to clubs expelled in accordance with Rule 17.
6(F) All voting shall be conducted by a show of voting cards unless a ballot be demanded by at least one-third of the delegates qualified to vote or the Chairman so decides.
6(G) No individual shall be entitled to vote on behalf of more than 1 full member club.
6(H) Any continuing member club failing to be represented at the Annual General Meeting and Half-Yearly Meeting without satisfactory reason being given shall be fined £10, failure to be represented at 3 consecutive meetings without satisfactory reason being given shall be further dealt with as the Management Committee shall determine.
6(I) Officers and Management Committee shall be entitled to attend and vote at an Annual General Meeting.
